Tokushukai General Incorporated Association Information System Department

SERVICEServices

HR and Payroll Systems

About the System

Centralised Personnel Management across Professions and Group Organisations

Healthcare and social care employ a wider range of professions than many other industries, including doctors, nurses, pharmacists, radiological technologists, clinical laboratory technologists, physiotherapists, care workers, dietitians and medical administrative staff.
Each profession has different qualifications, allowances and salary structures, making administration complex.

Our HR and payroll system supports efficient, detailed administration by providing personnel management and payroll processing suited to healthcare and care settings, with centrally managed HR and payroll information across the Group.
Standardised profession and department codes also make it possible to benchmark and analyse appropriate staffing levels.

Features

Approval Workflows

Illustration: Approval Workflows

Processing recruitment, promotion, demotion, transfers, departures and allowance changes through this function strengthens personnel management at headquarters. Automatic calculation of starting salaries based on profession and experience, together with input controls, improves administrative efficiency.

Healthcare-Specific Qualifications and Personnel Information

Illustration: Healthcare-Specific Qualifications and Personnel Information

Manage qualifications, skills and training that differ between doctors, nurses, pharmacists and other professions.

Detailed Access Control

Illustration: Detailed Access Control

Input and viewing permissions can be assigned by function. Login permissions are automatically removed when staff leave. Group organisations can also grant permissions to carry out work for affiliated facilities.

Payslip Layouts by Profession and Employment Type

Illustration: Payslip Layouts by Profession and Employment Type

Create payslip layouts for each profession and employment type, including full-time and part-time staff.

Functions

HR

Function Description
Approval requests: recruitment, departure, promotion, demotion, release for transfer and other applications After approval by headquarters, the information in the application is reflected in the HR database.
Entering profession, experience and other details automatically calculates fixed pay according to the organisation's salary rules.
Personal Information Management (HR Master Data) Register personnel information and view its history for each employee.
  • Basic information such as organisational and clinical departments
  • Education and employment history; licences, qualifications, training, skills and professional society memberships
  • Leave of absence, disability and foreign national information
  • Transfer and appraisal history
and more
Personal Information Management (Payroll Master Data) Register payroll-related information and view its history for each employee.
  • Address, contact details and commuting
  • Dependants
  • Social insurance, resident tax and bank transfer information
  • Pay history and payment/deduction rates
and more
Month-End Reporting Submit monthly reports to headquarters, check staff joining and leaving each month, and submit ad hoc survey reports.
Report Export Search for staff using detailed criteria such as HR and payroll fields, facility and employment type, and export the results.
File Upload Import individual payroll deduction, commuting and resident tax files.
File Download Share files such as notices from headquarters.
My Number Management Register, view and manage Japanese individual numbers (My Number) for employees and their dependants, and export logs. Numbers are encrypted before registration.
Master Data Maintenance Maintain facility-specific departments and other master data.
User Management Register HR/payroll users and My Number administrators.
User Integration with Other Systems Exchange user information with systems from other vendors, such as electronic medical records.

Nursing HR

Function Description
Profile Entry Nursing staff enter career development preferences, contact details, training and qualifications. The information is reflected in HR data after approval by their department head.
Entry is available only to staff managed by the nursing department, regardless of profession.
Profile Approval Review and approve information submitted through profile entry.

Pharmacy HR

Function Description
Profile Entry Pharmacy staff enter career development preferences, contact details, training and qualifications. The information is reflected in HR data after approval by their department head.
Entry is available only to staff managed by the nursing department, regardless of profession.
Profile Approval Review and approve information submitted through profile entry.
Credit Management Manage credits for hospital pharmacy certification by the Japanese Society of Hospital Pharmacists and prepare application forms.

Salary and Bonuses

Function Description
Payroll Processing Calculate monthly pay. Attendance and deduction items can also be imported from CSV files.
Payroll Register Export payroll registers.
Paid Leave Calculation Manage paid leave entitlements and usage.
Monthly Processing Finalise salary and bonus payments and check social insurance eligibility, retirement dates, licence expiry dates and other items.
Notifications and Payments
  • Bonus payment notifications
  • Monthly remuneration change notifications
  • Standard remuneration assessment notifications
  • Address change notifications
  • Resident tax payments
  • Certificates of separation from employment
can be prepared using these functions.
Master Data Maintenance
  • Bank accounts for import and statutory information
  • Payslip input layouts
  • Payslip item master data and unit rates
  • Resident tax payment destinations
  • Overnight duty allowance settings by profession
  • Facility information
and other master data can be managed.
Other Other functions include payroll enquiries using selected fields and aggregation conditions, and a log viewer.
Year-End Tax Adjustment Print declarations such as dependent exemption forms, prepare statutory report summary sheets, enter annual year-end tax adjustments, and create withholding tax statements and registers.

Headquarters functions also include allowance rate management by workplace and export and aggregation of payroll data across the Group.

Pricing

Implementation (Initial Cost)

Quoted for each project. The amount depends on the functions implemented.

Monthly Service Fee

Quoted for each project. The amount depends on the functions implemented.

System Requirements

Client OS Windows 7 or later
CPU 1 GHz or faster
Memory 1 GB or more
Display SXGA or higher
Browser Internet Explorer 9 or later
Required Software .NET Framework 3.5 or later

Implementation Process

  1. Contact the Information System Department by phone or through the contact form.

  2. Arrange a meeting to discuss your requirements.

  3. We prepare a demonstration and provide a quotation.

  4. Application and contract

  5. Trial implementation after several meetings

  6. Start of operation

  7. Maintenance

Meet the Team

Akio Fujii, Assistant Manager, systems business team

Staff member: Akio Fujii, Assistant Manager, systems business team

Team Systems business team
Home Prefecture Hiroshima

We are considering additional functions to help assess appropriate staffing in relation to facility standards and clinical functions. We also aim to add features that further improve the efficiency of payroll administrators' work, including year-end tax adjustments.

Implementation Record

Tokushukai Medical Corporation: 160 facilities

Implementation Date Facility Address
September 2014 Matsubara Tokushukai Hospital 7-13-26 Amami-higashi, Matsubara, Osaka
September 2014 Nozaki Tokushukai Hospital 2-10-50 Tanigawa, Daito, Osaka
September 2014 Kishiwada Tokushukai Hospital 4-27-1 Kamori-cho, Kishiwada, Osaka
September 2014 Yao Tokushukai General Hospital 1-17 Wakakusa-cho, Yao, Osaka
September 2014 Fukuoka Tokushukai Hospital 4-5 Sugukita, Kasuga, Fukuoka

Other hospitals, clinics, geriatric health services facilities, home nursing and care services, and fee-based homes for older people

Okinawa Tokushukai Medical Corporation: 86 facilities

Implementation Date Facility Address
September 2014 Nanbu Tokushukai Hospital 171-1 Hoka, Yaese-cho, Shimajiri-gun, Okinawa
September 2014 Kobe Tokushukai Hospital 1-3-10 Kamitakamaru, Tarumi-ku, Kobe, Hyogo

Other hospitals, clinics, geriatric health services facilities, home nursing and care services, and fee-based homes for older people

Saitama Medical Cooperative: 15 facilities

Implementation Date Facility Address
September 2014 Hanyu General Hospital 551 Kamiiwase, Hanyu, Saitama
September 2014 Minano Hospital 2031-1 Minano, Minano-machi, Chichibu-gun, Saitama

Other hospitals, clinics, geriatric health services facilities, and home nursing and care services

Seijinkai Medical Corporation: 3 facilities

Implementation Date Facility Address
September 2014 Hidaka Tokushukai Hospital 1-10-27 Shizunai Kosei-cho, Shinhidaka-cho, Hidaka-gun, Hokkaido

Other care services

Kinoshitakai Social Medical Corporation: 19 facilities

Implementation Date Facility Address
September 2014 Chiba-Nishi General Hospital 107-1 Kanegasaku, Matsudo, Chiba
September 2014 Tateyama Hospital 196 Nagasuka, Tateyama, Chiba

Other hospitals, geriatric health services facilities, and home nursing and care services

Kagoshima Aishinkai Social Medical Corporation: 25 facilities

Implementation Date Facility Address
September 2014 Osumi Kanoya Hospital 6081-1 Shinkawa-cho, Kanoya, Kagoshima
September 2014 Kasari Hospital 120 Nakaganeku, Kasari-cho, Amami, Kagoshima

Other hospitals, clinics, geriatric health services facilities, and home nursing and care services

Hakodate Kyoaikai Social Welfare Corporation: 4 facilities

Implementation Date Facility Address
September 2014 Kyoaikai Hospital 7-21 Nakajima-cho, Hakodate, Hokkaido
September 2014 Kasari Hospital 120 Nakaganeku, Kasari-cho, Amami, Kagoshima

Other home nursing and care services

Showakai Medical Corporation: 1 facility

Implementation Date Facility Address
September 2014 Hino Hospital 3-9-3 Hino, Konan-ku, Yokohama, Kanagawa

Shonan Aishinkai Social Welfare Corporation: 5 facilities

Implementation Date Facility Address
September 2014 Kamakura Geriatric Health Services Facility 750 Kamimachiya, Kamakura, Kanagawa
September 2014 Kamakura Ai-no-Sato Special Nursing Home 1022-32 Okamoto, Kamakura, Kanagawa

Other care services and special nursing homes

Tokuwakai Social Welfare Corporation: 6 facilities

Implementation Date Facility Address
September 2014 Hana-no-Kien Special Nursing Home 4-16-1 Wada, Minami-ku, Fukuoka

Other care services and special nursing homes

Chitokukai Social Welfare Corporation: 3 facilities

Implementation Date Facility Address
September 2014 Tsurumine Special Nursing Home 596 Nishikubo, Chigasaki, Kanagawa

Other care services and special nursing homes

Kyoto Aishinkai Social Welfare Corporation: 1 facility

Implementation Date Facility Address
April 2015 Uji Ai-no-Sato Special Nursing Home 151-1 Ishibashi, Makishima-cho, Uji, Kyoto

Tokushukai General Incorporated Association Information System Department

Implementation Date Facility Address
September 2014 Tokyo Headquarters 1-3-1 Kudanminami, Chiyoda-ku, Tokyo
September 2014 Osaka Headquarters 1-3-1-1200 Umeda, Kita-ku, Osaka

As of 2026-10